Jul 31, 2024
.jpg)
The question of who can legally work in the United States can be very complicated. Fortunately, the employer can make it relatively easy by having each new staff member fill out the i-9 form, from the U.S. Citizenship and Immigration Services. (There may also be state and local reporting requirements.) The I-9 lists the kinds of documents that you, as an employer, can accept as either proof of identification or proof of the right to work in the United States.
Your reporting responsibilities as an employer are generally quite straightforward. Whenever you hire a new employee, you will have to report a series of data to the appropriate state agency. This will include the employee's name, social security number, valid address, as well as your business identification number, business name and legal business address. You will also have to include the date when the employee first starts working for you (the official date of hire).
Reports have to be submitted within 20 calendar days from the date of the hire, and they can be sent either through first class mail or by electronic means. The information provided through the report serves mainly to help the Department of Health and Human Resources prevent unemployment compensation fraud and track parents who have to pay child support.
Another key task is requesting the W-4 form from each new hire. It shows the filing status for the employee and tells the employer's payroll supervisor how much tax should be withheld from each paycheck.
Finally, as of January 1, 2014, an Insurance Exchange Notice also has to be provided both to full time and part time employees. The notice has to be given to each new employee within 14 days of the start date.
©2024
Sep 24, 2026
Employers are painfully aware that they face a 21st-century skills shortage. Companies are bent on hiring a "new collar" workforce to keep up with advances in technologies like artificial intelligence and automation. Read through to learn about an untapped resource.
Sep 23, 2026
If you're having a problem with the IRS, you have rights! For one, you don’t have to go it alone. You are allowed to have an expert in your corner. Read through for details on the regulations that protect you.
Sep 22, 2026
Inflation is a key challenge that businesses of every size face when developing compensation strategies. Read through to see how your business can position itself in the competitive wage war to attract and retain employees.
Sep 21, 2026
The gig economy, characterized by companies hiring short-term, contract or freelance workers, has been surging since the 2020 pandemic when people were mandated to work remotely. By current estimates, one-third of American workers are doing some form of gig work. Read through to learn more about what this arrangement is doing to traditional payroll structures.
Aug 27, 2026
The pandemic reshaped how and where work gets done, disrupting the U.S. office market and accelerating the shift toward remote and hybrid models. While return-to-office efforts have focused on productivity, collaboration and culture, they have also been influenced by practical concerns such as long-term leases and underused office space. Read through to see how hybrid work continues to evolve.
Aug 26, 2026
Your company has terminated an employee — and now you're bracing for what they might say about their former workplace online. Social media can turn a disgruntled former worker into a very public critic. Read through for an overview of ways to prevent disparagement through culture and policy, deter it with a nondisparagement clause and respond to it with legal help.
More News & Press can be found in our Archive.
